Executive Assistant

Our local Queensland Council client is seeking an Executive Assistant to provide high-level executive, administrative, and operational support to ensure the management ability to effectively balance department management and leadership priorities.

• $46.11 p.h + Super
• 6-week assignment with possibility of extension
• Full time hours (Mon-Fri)
• Cleveland QLD 4163

This role involves:

• Providing confidential executive administrative and secretarial support to management, including managing calls, emails, diary, appointments, meetings, agendas, minutes, correspondence, and corporate records.
• Supporting departmental operations by monitoring KPIs, tracking correspondence and resolutions, and preparing reporting.
• Researching legislation, policies, and benchmarking with other Councils.
• Coordinating and preparing financial, operational, HR, and safety reporting.
• Liaising between management and Council officers on management issues and contributing to departmental meetings and initiatives.
• Managing and improving processes and systems to ensure records are maintained, deadlines met, and compliance upheld.
• Processing financial transactions and producing financial reports to assist budget management.

The ideal candidate will have:

• Demonstrated experience providing executive administrative or secretarial support.
• Strong time management skills, with the ability to work under pressure and prioritise competing workloads.
• Excellent interpersonal and conflict resolution skills, with proven ability to maintain effective relationships across diverse stakeholders.
• Well-developed communication, research, and report-writing skills, with the ability to handle complex and confidential issues with discretion.
• Knowledge of statutory obligations, public sector ethical standards, privacy requirements, and workplace health and safety practices.
• Demonstrated competence in a range of standard desktop applications and financial software.

If this sounds like you and you’re interested in the role, please apply now – I look forward to hearing from you!